School Policies

Learn about Nature Discovery Christian School’s Financial Policies, General Student Policies, and Health and Safety Policies.

Obey Faithfully

All Scripture is breathed out by God and profitable for teaching, for reproof, for correction, and for training in righteousness, that the man of God may be competent, equipped for every good work.

2 Timothy 3:16-17

Financial Policies

In House Registration

Current students at NDCS, and their siblings, have the opportunity to register before the general public.

Registration and Supply Fees

Payment of the annual registration fee will be used to reserve the student’s placement in the school and is non-refundable. The registration fee will be used for ordering the first half of the year’s curriculum and supplies. The supply fee is also non-refundable, and will cover the purchase of supplies for the remainder of the school year.

Tuition

Tuition is calculated on a monthly or annual basis. The total yearly tuition may be made in a one-time payment prior to August 15th, in a check payable to Nature Discovery Christian School or NDCS. The one-time payment of tuition includes a 5% discount for paying in full prior to the beginning of the school year. The tuition may also be made in ten equal monthly payments via the FACTS Payment Program.

NDCS is using the FACTS payment program, which allows parents to have an automatic withdrawal of tuition from a checking or savings account. There is a low one-time annual fee per family to sign up. Families need to be registered by August 15th with first withdrawal for September enrollment being made prior to September 1st. Thereafter, all withdrawals will be made on the 1st of each new month of enrollment. If you are currently registered in the program, you need only pay the annual fee and update any information. To find more information about the FACTS program visit the FACTS website with our school code: https://online.factsmgmt.com/signin/4JD8X, or look for the FACTS link on the NDCS website.

General Fiscal Policy

  1. Tuition, Science Camp, and After School Care payments are due on the 1st of each month. There will be a late charge of $30 added for any payments received after the 10th of the month. In addition, the student(s) will be suspended from school after the 20th of the month if the account is past due. Any balance that is more than 60 days past due may be turned over to a collection agency unless a payment plan has been agreed upon and honored between the family and the NDCS Administrator. An additional $25 bank fee will be added to all returned checks or uncompleted FACTS transmissions.
  2. NDCS has an obligation to it’s’ teachers and support staff, and thus students are considered enrolled for the entire school year. No cost reductions can be made for vacations and school holidays. If a student is enrolled after the school year has begun, the tuition may be prorated according to the actual number of months enrolled. No deductions in tuition will be made for absences during the school year, regardless of the cause of absence.
  3. Accounts are maintained in the school office. If you are withdrawing your child for any reason, please notify the school in writing.
  4. Students will not be accepted for registration if past outstanding balances are still open and due.

General Student Policies

Early morning arrival supervision is provided free of charge every day from 7:30am – 8:30am for all enrolled students. Absolutely no arrivals are to be made prior to 7:30am as the gates will be locked. Children 2nd grade and under must be escorted to the early arrival. Prompt pick-up of your child is always necessary. Children must be picked up from their class, as no child will be allowed to leave unattended. Unless arranged in advanced, if a child is not picked up within 15 minutes of the dismissal time, they will join the After School Care until you arrive and you will be billed according to the after school care drop in rates. Parents or Guardians of all students in the after school care programs will be required to sign out upon leaving school grounds. You will be billed every Thursday for drop in after school care. This bill, which is separate from your tuition and FACTS payment is only payable by cash or check, and is due the Friday of the week you are billed. If your after school care bill is not paid in full by then, your student may not attend our after school care program until your balance is paid in full.

The NDCS playgrounds are not open to the public, and as such, our insurance policy states that non-enrolled students and enrolled students who have been dismissed from class for the day are not allowed on the playgrounds. Once an enrolled student is out of class or has been signed out of any after school program they, and any siblings, are not allowed back onto any NDCS playground. After picking up your child we ask that you leave as quickly and quietly as possible as there may be other classes still in session. All school doors will be locked from 7:30 am – 3 pm. You must ring the doorbell to be let in either building.

School Grading Periods

NDCS operates on a semester grading period. Teachers will issue report cards and schedule conferences at the end of each semester. Parent/Teacher conferences are a requirement to receiving a student’s report card.

Tardies and Early Dismissals

It is important that classrooms not be interrupted during instructional time. If your child is more than 15 minutes late, please call the school office and inform them of the delay. Upon late arrival, please bring them to the school office and a staff member will take them to class. If it is necessary to pick up a child early due to an appointment, please send a written note to the teacher and call the office on the morning of. You may then come to the school office to meet your child and sign them out.

Absences

When your child is absent due to illness or family emergencies, please call the school office before 9 am. If your child is scheduled for hot lunch that day, please inform the office and ask that they be taken off the count or they will be charged for the hot lunch.

If parents desire to have their child excused for reasons other than those stated above, we ask that you notify the teacher and the office, in writing, in advance of the days your child will be absent. The teacher needs a minimum of five days in advance to prepare homework for your child. Teachers will strive to work closely with the student to make up missed assignments. However, we ask that you make sure your child understands and completes missed assignment within a reasonable time decided by the teacher.

Dress Code

The personal appearance of every student is an important component of establishing a safe environment for optimal learning and respect for one another. Students are expected to adhere to standards of dress and appearance that are compatible with the learning environment. As fads and fashions change, some guidelines are difficult to include and update each year. Therefore, the NDCS staff reserves the right, upon their discretion, to prohibit any clothing, accessory, hairstyle or coloring, and tattoo type imprints that become a distraction in the classroom. This guideline is established for all students, preschool through high school, during the regular school day, on field trips, and any activities when students represent the school. If a student comes to school in attire that contradicts any of these guidelines, you will be notified. Exceptions to the guideline can be made by the Administrator for medical reasons, religious beliefs, as well as school Special Dress days, costumes, and school sanctioned performances. Any challenges to the guidelines should be brought to the attention of the school Administrator.

  1. Students are prohibited from wearing clothing, jewelry, book bags, or other articles of personal appearance which:
    • Depict profanity, vulgarity, obscenity, guns, or violence
    • Promote use or abuse of tobacco, drugs, or alcohol
    • May create a threat to the health or safety of students or others
    • Are associated with intimidation, violence, or violent groups
    • May create a significant risk of disruption to the educational process or school operation
  2. The following specific items are also not permitted:
    • Clothing worn in such a manner as to reveal underwear or bare skin between upper chest and mid-thigh
    • Bare feet
    • Spaghetti straps, strapless tops, halter tops
    • See-through garments
    • Trousers, slacks, shorts worn below waist level
    • Clothing that is excessively baggy or tight
    • Skirts and shorts shorter than 2 inches above the knee
    • Sunglasses worn inside school building
    • Hats, caps, hoods, sweat bands and bandannas or other head wear worn inside the school building
    • Any other article of appearance that is physically revealing or provocative

Inclemental Weather and School Closures

Since NDCS is a private school with students from all around the area, we do not follow any specific school district’s closure or delay schedule due to inclemental weather. To find out if NDCS is closed due to weather conditions, please check our website, or on facebook, twitter and instagram.

If there is a decision made to close school early during the school day for any reason, we will do our best to communicate the details with parents as quickly as possible, either by phone or email. We highly recommend having an alternative care plan for unexpected events such as this, and is imperative that you keep your contact information updated at all times with the Office.

Special Appointments

If you need to discuss school matters with a teacher or school Administrator, please make an appointment with the teacher or the school office before or after school, and arrange for childcare for that time.

All visitors and volunteers must first check in with the school office

Communication

We strive to keep parents informed of school news and events. The NDCS yearly calendar will be posted on our website and a printed copy will be sent home with your child.A printed copy will also be sent home with your child. Updates and notices from the individual classroom teachers will also be sent home with each student. Please check your child’s backpack and/or homework folder daily for this information.

If you need to discuss something with your child’s teacher by phone, call the school office, and the teacher will be informed to contact you at their earliest convenience. The majority of the staff is comfortable giving out their personal phone numbers, but please be respectful of their personal and family time. Be aware that it is very difficult for a teacher to discuss your suggestions or concerns when there are children present in the classroom, whether before or after school. The school Administrator is also available for consultation. Appointments can be arranged through the school office.

Lunches

NDCS has a weekly hot lunch program available for purchase, $3.50 each, on Monday through Friday. A nutritional lunch must be brought from home on all days when a hot lunch is not purchased. If your student does not have a lunch, we will serve them a hot lunch and you will be billed $4.00. Your student may only have 1 hot lunch credit and will be be served another hot lunch until your bill is paid in full. Lunch containers must be marked with Student’s name. Unless you have been invited for lunch, please refrain from visiting or staying during the lunch period. If you have forgotten your child’s lunch, please bring it to the office and staff will see that your child receives it. Note refrigeration, microwaving, and cooking facilities are not available.

Suggestions for nutritional lunches from home:

  • Fresh or dried fruits, raw veggies and dipping sauce
  • Lunchmeat, tuna fish, peanut butter, hardboiled eggs, soup
  • Cheese, yogurt, cottage cheese
  • Bagels, crackers, granola, pretzels, muffins

The hot lunch menu for the upcoming month will be included in the monthly activity calendar. To purchase a hot lunch, fill out the lunch menu, circling the days you would like to order lunch. Return menu, with payment, to the school office by posted due date. If you need to cancel an ordered hot lunch, you must notify the school office by 9 am the morning of or you will be charged for the lunch. Cancellation must be made directly to the school office, as teachers are not obligated to relay the message to the office.

Elementary and Middle School students need to bring a snack for mid-morning and an afternoon snack if enrolled in after school programs. Preschool and Kindergarten students will have a separate snack schedule provided by their teacher but an extra daily snack must be included if enrolled in after school care.

Homework

The following is a list of primary reasons homework is assigned to students:

  1. Students often need extra practice with new concepts, skills, and/or facts. In certain subjects there is not enough time in a school day to do as much practice as may be needed for mastery.
  2. Repeated short periods of practice or study of new information is often a better way to learn than one long period of study. Study skills are also promoted.
  3. NDCS recognizes that parental involvement is critical to a child’s education. Homework can be used as an opportunity for parents to actively assist their child in his/her studies. This will also keep parents informed as to the current topics of study in the class.
  4. Homework may also be the result of students who have been given adequate time to complete assignments in class but did not user their time wisely.

We believe family time is a priority and that definite limits should be followed for homework time. The necessity for doing homework will vary from grade to grade and even from student to student. The guide below should be regarded as maximum times, not as required minimums. There may be times when projects or assignments, due to absences, need additional time at home to complete. Normally homework will not be assigned over the weekend or over holidays and vacation. If the assignment is not completed during the specified time, attach a note to the assignment making the teacher aware of their effort.

Internet Access

NDCS would like to promote the wonderful things that happen here by incorporating classroom events into the school website. Since we are committed to protecting the privacy and safety of all our students we will be asking for permission to posit items on the website that could contain either work produced by your child or photos that may contain your child. A permission slip is included in the enrollment forms and must be signed to either accept or deny this posting.

As NDCS expands the usage of computers in the classroom, students, with adult supervision, will have limited access to the school internet services. Your written permission, included in the enrollment forms, must be given to either accept or deny your child’s access to these services.

Electronic Devices

Electronic devices and cell phones can often be a distraction to learning and use valuable study time. Any and all electronic devices being brought onto NDCS grounds must be “checked in” with your child’s teachers before the start of class. This includes iPads, tablets, cell phones, and blackberries. Digital cameras may be brought to school, and used as needed, with permission from a teacher. Digital cameras must also be “checked in” with student’s teacher.

Student will “check out” the electronic device from his/her teacher as needed, and returned to teacher when assignment is completed. At the end of the day, all electronic devices will be returned to student.

If a student needs to contact a parent for any reason, they may tell their teacher, who will in turn notify the office. The office will contact the parent on behalf of the student.

As per NDCS guidelines, no person may audibly/visually record another person on any electronic device, including cell phones, without the consent of all individuals present. If photos are being taken by a parent, on field trips or at school events, then verbal consent at the time of said photo op is reasonable and valid.

Class Parties

Each year, several class parties are held; Harvest Celebration, Thanksgiving, Christmas, Valentine’s Day, St. Patrick’s Day, Easter, and year-end celebrations. If your child has a birthday and you would like to bring treats to celebrate, contact your child’s teacher in advance. Because we have children with allergies, we ask that treats or snacks brought to school be approved.

Discipline

The key principle underlying the use of discipline is to train in a positive manner for correction and spiritual maturity. Focus will be on creating a classroom environment that is age appropriate and where positive behavior is recognized and encouraged. Discipline will be administered in an atmosphere of love and concern on the part of the staff. Motivational classroom consequences are usually successful.

The students, teachers, parents and Administrator share the responsibility for administering NDCS’s Discipline Plan, and in order for every student to have the opportunity to reach his or her potential, each student needs to behave in a positive manner. Throughout the year, students will be expected to assume the following responsibilities:

  1. Be present and on time for school and classes each day
  2. Treat all school personnel and fellow students with dignity and respect
  3. Demonstrate respect for the school by taking care of the facilities, property and equipment, and the property of others.

School Wide Minor Offenses

The following minor offenses will be handled by the student’s teacher. Four of these offenses will result in a major offense. Two minor offenses in one day will result in a major offense

  1. Being in off-limit areas
  2. Cell phones visible or ringing during school hours
  3. Horseplay, pranks on fellow students, running in halls
  4. Profanity
  5. Littering on school property, including cafeteria, buildings, and grounds
  6. Throwing food in cafeteria or any other area where food is allowed
  7. Showing inappropriate affection – kissing, holding hands, or hugging
  8. Disruptive behavior during school activities
  9. Cheating
  10. Throwing objects
  11. Leaving class without permission
  12. Disrespect or disobedience in the classroom
  13. Three late assignments in a week
  14. Use of unapproved computer games during class time and after school

School Wide Major Offenses

Committing two of the following offenses will result in an in-school or out of school suspension. Four suspensions in a school year will result in the student being expelled from the school

  1. Fighting or physically assaulting another student. *The first offense will result in a suspension.
  2. Non-compliance with directives from teachers, Administrator, or other personnel
  3. Disorderly conduct – Creating a disturbance
  4. Bullying, hazing, extortion, intimidation, harassment of fellow students, or threats, which cause students to fear for their safety
  5. Possession or distribution of drugs, alcohol or any substance represented to be drugs or alcohol
  6. Disrespect towards anyone in this school related to race
  7. Sexual harassment
  8. Disrespect to school personnel, including obscene or abusive language, threats, gestures, or intimidation
  9. Possession of firearms, weapons, explosives, and incendiary devices (including look-a-likes)
  10. Intentional destruction or defacing of school property
  11. False emergency calls or setting of false fire alarms
  12. Verbal, physical or sexual assault or battery
  13. Engagement in any inappropriate touching or indecent behavior
  14. Threatening other students or staff

Discipline Procedures

When a student breaks a minor offense, a disciplinary card will be sent home with the student. It will be the student’s responsibility to have the card signed and returned the next day. If the card is not returned, a second card will be sent home and the teacher or Administrator will make a phone call.

When a student breaks a major offense, the teacher or Administrator will make a phone call to the parents. A disciplinary card will be sent home, to be signed and returned by student on his/her first day back at school. If it is the first major offense, the student will stay at school, but will be held away from the other students. If it is the second or third major offense, or the teach deems the offense to require and immediate suspension, the student will need to be picked up as soon as possible by the parents. The Administrator and teacher will determine the number of days student will be suspended.

If a student receives four full day suspensions, they will be expelled from the school.

This disciplinary procedure gives the student several chances to change his/her behavior. All disciplinary actions are documented and recorded in student’s file.

Lost and Found

Personal items, such as coats, sweaters, sweatshirts, backpacks, lunchboxes, and water bottles must be clearly marked with your child’s name on them. Any items not claimed by the end of the month will be donated to charity.

Please note: We would not have any lost and found items if names were clearly marked on them!

PTO

A project sheet must be completed for each activity the PTO selects and submitted to the school Administrator for signed approval. Each project sheet will clearly define the project and list its objective or goal. All monetary funds raised will become the property of NDCS to be issued back to the PTO for the purchase of items listed on the Project Sheet. Any remaining funds will remain in the account and used to jumpstart the next project or used for emergency purchases needed by the school.

Vacations/Holidays

We observe most of the same federal and state holidays as the Eugene school district. All holidays, vacation days, grading days and teacher in service days will be posted in the monthly NDCS Activity Calendar, on our website calendar and teacher notices. No fee allowance will be made for Christmas and spring vacation and/or family vacations, as tuition is based on a yearly total. Please make every effort to not schedule lengthy family vacations during the school year unless it is a scheduled school break.

Field Trips

Field trips are an important part of the curriculum at NDCS, and we strive to provide different and stimulating opportunities for our students and their families to both learn from and enjoy. As field trips are an integral part of our education vision, students may be counted as absent if they choose not to attend. Some trips are optional and you will be informed if this is the case. Students must also have a completed medical release on file with the school before a student can participate on field trips.

We have two types of Field Trips: Classroom Field Trips and School-Wide Field Trips. Please note, as a school we are often able to provide incredible values to certain venues; however some field trips will require a fee that is in additional to tuition and other fees.

All of our field trips require parent drivers and chaperones, and a field trip may be cancelled or postponed if we do not have enough volunteers. Chaperones and drivers are also asked to share the responsibility in supervising students as the trips are only possible if “many hands” help guide student behavior. If you volunteer to assist on a field trip, we ask that you provide other arrangements for siblings as your complete attention will be needed. Any adult transporting students in any capacity must complete a background check form and have a current copy of their driver’s license and auto insurance on file in the school office. We ask that this information be updated each year.

If your child needs to be transported in a car seat, please clearly label it with their name and leave it at school to use that day. A student will not be able to attend the field trip if the proper car seat is not available, and the parents will be notified that other arrangements need to be made for the child.

At least two weeks before each field trip, a permission note outlining the trip details will be sent home. Please sign and return field trip paperwork one week prior to the date of the field trip along with any field trip fees. If not paid in full one week prior to the field trip date, your student will not be able to attend. Teachers reserve the right to disallow a student to attend a field trip if they feel the student’s behavior may be detrimental to the other students, staff or property. Parents will be notified in advance is such a course of action is taken.

If you volunteer to chaperon on a field trip, you must stay and supervise the students for the entire time of the field trip. You may not drop students off and leave.

Health & Safety Policies

First Aid

If a child is injured at school, they may be given emergency first aid/CPR by the staff, if needed. All teachers have been trained in first aid/CPR. If a situation is deemed critical, 911 will be called and you will be notified immediately. It is very important that your contact information is kept up to date in case of an emergency.

Fire/Earthquake/Emergency Drills

A monthly fire drill will be performed to allow the students the opportunity to know how to exit the building in the event of a fire. An earthquake drill will take place in each classroom at least once a year. Other emergency situations and procedures will also be addressed in each classroom as well.

Medical

Each Student will be required to keep a certificate of immunization status on file at NDCS as required by Oregon State Law. Students may not attend school unless all immunizations are current. We also ask that the Student’s medical information be kept current at all times.

For the health and safety of all, we request that students remain at home if any of the following symptoms of illness occur:

  • Temperature over 100°
  • Diarrhea or vomiting within 24 hours
  • Undiagnosed skin rash
  • Discharge from nose, eyes, or ears
  • Severe or persistent cough

If a child develops any of these symptoms while at school you will be notified promptly to have your child picked up from school.

If any medications, prescribed or over the counter, need to be administered to a student during the day, you must fill out a Medical Release form. All medication must be kept in the office. This includes inhalers and over the counter medication (such as cough syrup and cough drops).

Volunteering

Because the protection of the children is our first priority, we ask that classroom volunteer time be conducted with the following guidelines:

  • All volunteers working directly with children must fill out a Criminal Background Screening form
  • No parent will directly supervise children alone. Supervision, including reward and discipline, remains the responsibility of the school staff
  • Parent volunteers may assist the teachers with classroom practical exercises (art projects, memorization, etc.) but will not “teach” the class
  • Parents must coordinate with the teacher prior to the desired time in order to efficiently assist the teachers and to minimize distraction to the planned instruction
  • Volunteers may not include siblings while assisting in the classroom or on field trips

Pets and/or Animals

Pets and/or animals of any kind are not allowed on campus unless they are a registered service animal or it has been prearranged.
 

Parking & Security

To improve traffic flow and reduce the risk of accidents, please follow our parking plan when parking, dropping off, or picking up your students.

  • Please respect our security procedure and do not enter the premises if you find the gates locked.
  • We have a security keypad system installed on the main building entrance for the safety of your children.
  • There is to be NO parent/visitor parking in the staff parking area.
  • Handicap parking is ONLY for drivers in possession of a visible handicap permit, handicap sticker or handicap license plate. This reserved area includes the access aisles painted with diagonal lines next to a handicap space.
  • There is new signage indicating the handicap parking and access areas. You will be unlawfully parked if you remain there, and be subject to the Oregon State laws regarding designated handicap parking.
  • Please DO NOT block our “means of egress” (exit) to safety in the event of a fire or other emergency. This main exit point is the double green doors located at the north end of our school building. DO NOT Park in this area for any reason. We would also like to keep all other exit areas free of vehicles or other obstructions.

By working together we can make our NDCS campus accessible to every family, student and member of the community. We take great pride in being family friendly. Than you again for supporting the staff at NDCS in implementing our safety and security practices.

Have Questions?

We appreciate your interest in Nature Discovery Christian School. Please contact us if you have questions or would like to schedule a tour.